When you think of formal meetings, you might imagine a gathering with an agenda that is strictly adhered to, a designated speaker, and an established procedure. Someone might take notes in a formal manner and with a certain structure. These conventions might not be present in informal meetings.
The subject of the meeting will www.boardroomrecords.com/formal-meetings-from-strategy-to-progress/ largely dictate its atmosphere and the how people interact whether through discussion or voting. For example, a meeting with a single topic of old business and loose ends could be a great opportunity to address issues that were previously unfinished, and discuss the impact these items will have on the future work. A meeting with a subject concerning new business plans would be a good time to discuss the new initiatives, and to assess how they will fit into the overall strategy of the company.
It is essential for the participants to feel comfortable making their voice heard and not be concerned about what they might be viewed as. If you notice that a person is hesitant to speak, you could consider broadening the discussion by asking them to comment on an issue that was raised by a participant in the group. This can help keep the group focused on the discussion itself instead of an argument between personalities. It is important to keep the discussion focused and ensure that a quorum remains in the room as the meeting progresses. It is helpful to follow-up with the participants following the meeting and ask for feedback. This will increase their importance in the outcomes of the meeting.